Administrative Support Specialist
Job Description
Posting Number
PG194390SPInternal Recruitment
NoWorking Title
Administrative Support SpecialistAnticipated Hiring Range
Commensurate with education and experience ($50,831-$55,914)Work Schedule
Monday - Friday, 8:00 am - 5:00 pm with extra time for events as necessaryJob Location
Raleigh, NCDepartment
Office for Faculty ExcellenceAbout the Department
The Office for Faculty Excellence (OFE) is a unit within the Provost’s Office. The Provost is the chief academic officer under the Chancellor and is responsible for reviewing and approving all academic programs and policies related to the faculty’s appointment, promotion, and compensation.
The OFE is the primary contact for NC State’s policies, regulations, and rules relating to faculty employment and evaluation, including the reappointment, promotion, tenure, and post-tenure review processes.
The OFE also includes staff focused on faculty development and works closely with other units across NC State to support faculty development and leadership development programming for faculty at all stages of their careers, coordinates multiple faculty award processes within the university, and works with the Faculty Senate regarding faculty personnel policies and issues.
The OFE aims to connect all faculty members to vital information and resources while providing the knowledge and skills needed to grow, excel, and succeed in all realms of faculty responsibility. We strive to provide resources for all faculty members on campus, regardless of their discipline or tenure status.
The OFE offers various programming courses, including workshops on topics pertinent to faculty success. Additionally, the OFE offers reading circles and small groups that allow colleagues to share ideas about teaching and learning in an informal setting with peers from across the university. For participants looking for a more intensive experience, the OFE offers various certificate programs and facilitates Faculty Learning Communities and Faculty Fellows.
Essential Job Duties
Reporting to the Executive Assistant to the Senior Vice Provost, this role is responsible for providing primary administrative support for the Campus Writing and Speaking program and then to other members in the Office of Faculty Excellence. In this role you will create, organize, and maintain office operations, processes, and procedures with the intent of providing comprehensive support to the Office of Faculty Excellence.
Key Duties will include but are not limited to:
- Assist Campus Writing and Speaking (CWSP) with scheduling and logistics for their program needs including planning and organizing events/retreats, assisting with the certificate program, and other duties as assigned.
- At the supervisor’s discretion, this person will be assigned administrative support tasks for various individuals within the office of faculty excellence.
- Assist Program and Communications Specialist with event planning to include making invite spreadsheets, monitoring RSVPs, preparing for events, coordinating involved groups, helping with logistics on the day of an event.
- Input and manage requests into Reporter System
- Serve as backup to the Executive Assistant and Administrative Assistant
- Help gather information for the office newsletter and for social media
- Lan Tech representative for the office
If you’re eager to build your skills in event planning, communication, and office management, this is the perfect opportunity to start your career and contribute to a meaningful cause. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Excellent organizational and communication skills
- Ability to operate office equipment (printer, scanner, etc.)
- Must be able to handle confidential information in a professional manner
- Must be able to work on a team
- Must be able to manage multiple concurrent tasks and requests in an organized manner
- Familiarity with MS Office and Google Workplace
Preferred Qualifications
- Marketing/graphic design
- Website maintenance
- Project management
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
01/03/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/09/2025Notice to Applicants
If you upload a resume as part of your application documents, please note that the work history on your resume, must also be included in your application.
Special Instructions
A resume, cover letter and contact information for professional references are optional. Your application needs to be filled out completely in order to be considered for this position.
Position Number
00111230Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
022601 - Office for Faculty ExcellenceAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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