Human Resources Specialist
Job Description
Full Job Description
Position Details
Position Information
Position Title
Human Resources Specialist
Classification Title
Classified
Position Number
B1183PD
Grade Level
19
Starting Wage/Salary
$24.17 - $25.15/hr plus exceptional benefits
Close Date
11/11/2024
Position Type/Employee Class
Classified
Faculty Status
Not applicable
FTE
1.0
Contract Months
12
Overtime Eligible
Non-Exempt
Location
Hybrid Remote Work Eligible?
No
Exceptional COCC Benefits Summary
TO VIEW BENEFITS & PERKS
Primary Purpose
As one of our Human Resources Specialist at Central Oregon Community College, you will support a busy Human Resources office by helping us to hire the best people and assist prospective and current employees with questions including, but not limited to, recruiting, benefits, payroll, and HR processes.
Essential Duties and Responsibilities
No two days are the same in this role, but here are some of the typical projects you will work on each day.
- You’ll coordinate and check the status on recruitments for multiple positions from opening the posting to onboarding the new employee. While you won’t own all steps (like doing the interviewing), you will be the hiring liaison, communicating regularly with hiring managers and candidates to ensure each step is completed from screening applicants, scheduling interviews, ensuring all recruitment related documents are filed, to onboarding.
- You will respond to questions from the HR email inbox and voicemail. Everyday we get 25+ questions about recruiting, hiring, employee inquiries, and HR processes/systems. You’ll be part of the friendly, accurate, and confidential customer support that helps them figure it out by asking clarifying questions, providing detailed answers, and responding in a timely manner.
- You will work alongside a supportive, fun, and collaborative team that wants to help you succeed in your daily work and in solving issues quickly for people.
- You will use technology to verify, establish, and update systems for employees. You’ll assist with setting up new employees, records maintenance/retention, tracking personnel evaluations, and more.
Department Specific
Knowledge, Skills, and Abilities
You must possess these knowledge, skills and abilities or be able to explain and demonstrate that you can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. You are expected to follow College work rules and policies.
- You have work experience in an office environment where you had to manage a lot of details for projects and tasks that were on different timelines. You must be detail-oriented. You do not need HR specific experience; we’ll teach you everything you need to know that’s related to this industry.
- You enjoy creating processes and improving ones that already exist. In this role, we work with many different processes across hiring and the employee lifecycle. We are looking for a problem solver that’s open to ways we can streamline and do better for our people.
- You know how to prioritize many different projects and tasks for what’s time-sensitive and tackle those first.
- You like learning new technologies and can learn new systems quickly after being shown tutorials. You proactively find ways to make existing processes work more effectively.
- You have work experience as the go-to person for customer or employee questions. You understand how important it is to be detail-oriented, timely, and friendly in your communications. You feel confident communicating via email and phone with people who have diverse communication styles.
- You have the ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
Ergonomic Requirements
Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.
You must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires the ability to write and read written materials via computer screens, and the ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
You must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires the ability to write and read written materials via computer screens, and the ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
Minimum Requirements
Education:
- Bachelor’s degree in Business, Communications, Education, or related field.
Experience:
- Two years’ comprehensive office experience, utilizing effective skills in organization, teamwork, interpersonal communication, and computer-based technology.
- One-year experience working on projects and/or tasks that require attention to detail and adherence to strict timelines.
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
All employees are required to successfully complete and pass a background screen, which includes a criminal history check.
Preferred Qualifications
- Experience working in a Human Resources office/department, using an HRIS Software programs, such as PeopleAdmin, PeopleSoft, NeoGov; Banner (Ellucian) or other HRIS database.
- Experience working in an academic or higher education environment.
- Experience in editing/maintaining/adding web pages using a content management system.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
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