Job Description

Title: Grant & Contract Account Analyst

Employee Classification: Grant & Contract Acct Analyst

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Grants & Contracts Admin-190100

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

Grants and Contracts Administration (GCA) within the Division of Research & Innovation supports the University of North Texas, a tier 1 research university, in its endeavor to excel in its research mission. GCA aspires to be a model organization in the field of research administration, providing exceptional service to the university community. We are charged with the Pre Award and Post Award administration of externally funded sponsored projects and envision an environment that facilitates the University of North Texas’ commitment to research and encourages continued efforts to attract additional research funding.

Position Overview

This position is responsible for administering financial accounting for sponsored grant awards; including review and setup of awards, monitoring progress, preparing invoices and financial reports, and performing award close-out duties. Must be able to interpret award guidelines, and remain current with federal and state policies for external sponsors to maintain legal and financial compliance. Position also assists in preparing documents for information requests, financial reporting, audits, and other duties as assigned. This position will oversee Accounts Receivable maintenance, billing and collections.

Minimum Qualifications

Bachelor's degree in Business Admin, Finance, Accounting, Public Admin, Higher Ed or related & 2 years business administration, grant and contract administration, or research work; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• High level math/accounting skills, strong reading comprehension skills, ability to interpret guidelines and instructions.
• Strong communication and interpersonal skills, and customer service.
• Ability to negotiate highly complex sponsor terms and conditions of awards.

Preferred Qualifications

None

Required License/Registration/Certifications

None

Job Duties:

• Reviews grant award invoicing requirements, prepares and submits invoices along with appropriate support based upon those requirements. Tracks outstanding award receivables and follows up on delinquent invoices. Prepare accounts receivable updates and reports. Works with PI and sponsor to facilitate problem resolution and works to reduce conflict and establish smooth working relations.
• Setup sponsored awards appropriately by gaining understanding of complex terms and conditions and entering them in the financial system. Provides administrative oversight throughout the life of the award. Facilitate problem resolution by offering positive and engaging assistance to Principal Investigators, other faculty, and research administration personnel. Provide frequent status updates on awards, and effectively communicate timely responses to questions and requests for information.
• Works with Contracts and Pre Award teams to help with modifications and sub award agreement updates as needed.
• Prepares required financial reports for highly complex projects, assist with audits, and prepare documents for requests for information and audits. Attention to detail and accuracy are key factors.
• Ensures timely and accurate award closeout, and prepares final reports and invoices. Prepares closing accounting entries. This position will oversee Accounts Receivable maintenance, billing and collections.
• Monitor awards to ensure compliance with award terms and conditions, sponsor regulations, institutional, and state and local laws.
• Responsible for remaining current in best practices in the field of research administration. Pursues professional development opportunities by participating continuing education training, conferences and webinars. Also provides post award training to faculty, staff and other campus personnel.
• Participates in special projects and other duties as assigned by supervisor.

Work Schedule:

Monday-Friday, 40 hours per week, Hybrid

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

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