Records Coordinator - Student Support Services (Jasper Campus)
Job Description
Full Job Description
Position Summary
The Student Support Services Records Coordinator will provide direct support services to Student Support Services participants and provide administrative support through data processing, record keeping, reporting, evaluation, communication, and scheduling under the direction of the Project Director.
Salary: Appropriate placement on ACCS Salary Schedule: E5, Rank: 06, $28,836 - $46,327
Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m.
Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:
- An on-line application
- Current résumé
- Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
Essential Duties and Responsibilities
- Assist in preparing reports, and disseminating information to participants, project staff, college administrators, faculty, staff, and the community.
- Assist with recruitment and selection of new participants.
- Assist with the selection of qualified recipients for supplemental grant awards.
- Assist with the assessment of the academic needs of each Student Support Services participant
- Assist in the evaluation of the Student Support Services project.
- Provide office management and administrative support.
- Organize and maintain a confidential filing system and database on all participants activities and services.
- Assist in tracking Student Support Services participants for the purpose of collecting data on retention graduation, grade point averages, and transfer rates for project evaluation.
- Assist the Director in monitoring and reconciling the budget.
- Assist the Director in monitoring inventories, purchase requisitions, trip requests, and expense statements.
- Assist with ensuring appointments are scheduled with participants at prescribed intervals to review academic progress, performance, personal concerns, and other relevant issues.
- Serve as an advocate for disadvantaged students.
- Maintain professional conduct in dealing with students, staff, administration, faculty, and the college community.
- Assist in the development of the SSS Individual Graduation and Success Plan (IGSP).
- Assist in developing and conducting seminars on study skills, career exploration, financial literacy, transfer information, etc., as required.
- Assist in developing and revising instructional sessions based on individual learning needs specified in the IGSP for each participant.
- Assist with providing tutors and participants with relevant instructional aids.
- Participate on college-wide committees as assigned.
- Dispense necessary reports in a timely manner.
- Attend all called meetings appropriate to the position.
- Continue professional development through professional organizations, seminars, workshops, etc., to maintain and improve skills.
- Perform all other duties as needed to support and facilitate the essential functions of the Student Support Services project.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM EDUCATION and/or EXPERIENCE
An associate’s degree in office administration, business, accounting, or a related field from an accredited institution is required. Bachelor’s degree preferred. Ability to utilize Microsoft Office programs (i.e. Word, Excel, Teams) for completion of daily tasks and communication is required.
A minimum of one year’s experience working with TRIO or similar populations (low-income, first-generation, or persons with disabilities) is preferred. Knowledge of evaluation, financial aid, bookkeeping, and a background similar to the target population is preferred.
Preference will be given to candidates who can demonstrate through their experiences and accomplishments:
- Knowledge of community college policies and procedures.
- Knowledge of Banner or a related program.
- Knowledge of rules of grammar.
- Knowledge of generally accepted office practices and procedures, including records management.
- Knowledge of e-script.
- Knowledge of FERPA.
- Skill in operating a mouse to control a computer.
- Skill in operating a computer.
- Skill in utilizing a multi-line phone system.
- Skill in operating a fax machine, copier, scanner, label maker.
- Ability to follow instructions and adhere to prescribed routines.
- Ability to utilize Excel or other database software to sort and manage lists.
- Ability to utilize Word or other word processing tools to prepare and communicate information.
- Ability to make decisions based on correspondence, data or other information.
- Ability to utilize and search the internet for information.
- Ability to multi-task and prioritize issues.
- Ability to maintain confidential information.
- Ability to work and communicate with a variety of people from diverse backgrounds.
- Ability to utilize email systems to communicate information.
- Ability to work with minimal supervision/work independently.
- Ability to operate in a professional manner at all times.
- Ability to greet individuals of any background with friendliness, tact and courtesy.
- Ability to operate in high pressure and often noisy situation and respond to issues in a calm manner.
- Conscientious- wanting to care about how work is done and wanting to do a good job.
- Initiative- responding to downtime by taking responsibility to do other work.
- A focus on details.
- A focus on being friendly and patient in responding to customer needs.
- Willingness and desire to learn new things and apply that learning.
- Willingness to maintain flexibility in order to meet customer needs.
- A positive attitude regardless of circumstances at hand.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.
APPLICATIONS ARE ONLY ACCEPTED ONLINE AT:
https://www.bscc.edu/about/employment-opportunities
BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
If you need assistance, please contact the Human Resources Department.
Monday - Thursday: 7:30 am - 5:30 pm
Friday: 7:30 am - 11:30 am
205-387-051, ext. 5784.
If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service
Monday-Friday: 8:00 am - 5:00 pm PST
(855) 524-5627.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA.
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
- Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
*Please mention you saw this ad on AcademeJobs.*
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